Our solution
Stock management, simplified.
BIEKeeper is the stock management system we built ourselves. It shows what you have, where it is, and what needs to be reordered, without spreadsheets or guesswork. Use it as software as a service, so your team can reach it from anywhere, also on their phone. Or run it on your own infrastructure.
What BIEKeeper does
Stock, batches and lot numbers
Manage products and stock levels, down to the batch and lot number.
Team checkout
Teams take stock out themselves, so every item that leaves is registered.
Low and critical stock alerts
Get notified before a product runs out, not after.
Encrypted audit logs
Every change is recorded in encrypted audit logs, included in every package.
Packages
Swarm, Colony or Hive
Pick the package that fits the size of your organisation. Each package is licensed per team, and admin accounts are free.
Swarm
The essentials to get your stock under control.
- Stock and product management
- Batches and lot numbers
- Add and remove stock
- Team checkout
- Low and critical stock alerts
- History of the last 2 calendar days
- Encrypted audit and support logs
- 3
- licensed teams
- 2
- admin accounts
Colony
Full history, reporting and faster data entry.
- Everything in Swarm, plus:
- Full history
- Reporting
- CSV and PDF export
- Barcode scanning with your camera
- CSV import of products, stock and batches, with preview and validation
- 5
- licensed teams
- 5
- admin accounts
Hive
Control, security and your own branding.
- Everything in Colony, plus:
- Backup and restore
- Branding and appearance settings
- Configurable inactivity timeout
- Microsoft Entra ID admin sign-in
- Custom admin permission profiles
- 10
- licensed teams
- 10
- admin accounts
Support in every package. Remote support during office hours (Monday to Friday, 9:00 to 17:00), critical bug fixes, and a first response within 4 working hours for critical outages.
Need more? Installation, data migration, on-site training and custom integrations are available on request.
How it works
From first product to full report
Built for labs and teams that need to know exactly what is on the shelf: expiry warnings per batch, CAS numbers and safety data sheets per product.
Add a product
Scan the barcode with a scanner or your camera, and BIEKeeper looks it up. Set the location, room, vendor and catalog number, and choose when it should warn you: orange for low stock, red for critical.
Track every movement
Every item that comes in or goes out is logged with time, team, batch and lot number. Filter on a period, batch or lot, and export to PDF or CSV in one click.
| Time | Type | Product | Lot | Qty | Team |
|---|---|---|---|---|---|
| 08:16 | IN | Nitrile gloves, size M | L2410 | +20 | — |
| 09:42 | OUT | Pipette tips 200 µl | L1187 | −2 | Team A |
| 10:05 | IN | Petri dishes 90 mm | L3302 | +50 | — |
| 11:30 | OUT | Ethanol 70%, 1 L | L0956 | −1 | Team B |
Stay ahead of low stock
Products below their warning level are grouped in one list, so you see at a glance what to reorder, from which vendor, and where it is stored.
Report and export
Filter by team, vendor, product type or stock level and get a clear summary. Export all products, or just your selection, to PDF or CSV.
Screens recreated with example data.
Getting started
Talk to us
We look at how you manage stock today and what you need.
Set up your stock
We help you import your products, locations and minimum levels.
Keep it running
Your team works in BIEKeeper, and we stay available for support.